The following are highlights from the Nov. 25 City of Lacombe Council Meeting:
Regular Meeting of Council
2. Review of Agenda
2.1 Consent Agenda
• Council approved the Film Policy 11/016.01 2024PO as presented.
• Council gave first reading to Bylaw 400.65, as presented and scheduled a public hearing for Bylaw 400.65 for Monday, January 13th, 2025, at 6:00 p.m.
• Council gave first reading to Bylaw 400.66 as presented and scheduled a public hearing for Bylaw 400.66 for Monday, January 13th, 2025, at 6:00 p.m.
• Council gave first reading to Bylaw 450.3.
4. Presentations
4.1 United Church - Request Memorandum of Understanding
Reverend Cecile Fausak, St. Andrew's United Church Green Team Lead, and Donnie Tafts, St. Andrew's United Church Green Team Grant Writer, presented a request for a memorandum of understanding. Council endorsed the drafting of a memorandum of understanding to support the United Church's donation of trees and bring back a Request for Decision at a future meeting to consider approval of the project.
6. Requests for Decision
6.1 2024 – Quarter 3 Variance Report
The Quarter Three (Q3) variance report compares the year-to-date budget to the actual revenue and expenses for the first nine months of 2024. The annual budget is allocated annually based on the expected timing of payments. For instance, personnel costs are distributed evenly over the 12 months of the year, even though seasonal staff only work during the summer. Debentures and school requisitions are paid four times yearly, so the budget is allocated quarterly to help reduce variances.
Overall year-to-date revenue from January to September 30th, 2024, is 1.80% or approximately $772K higher than the Q3 budgeted amount. The year-to-date expenses are under budget by $2.0M, with $1.4M of this variance explained by a timing difference for the 3rd quarter school requisition.
As of the end of the third quarter of 2024, the City is in a positive financial position, primarily because of timing differences. The surplus revenue from the LGFF grant, penalties, interest, and rebates will contribute to a year-end surplus.Council acknowledged receipt of the 2024 Quarter 3 Financial Report.
6.2 Service Level Agreement between the LPS and City of Lacombe
The City of Lacombe and the Lacombe Police Service (LPS) have entered into an agreement outlining each party's obligations to the other. The services are currently being provided; however, this agreement formalizes the roles each entity will commit to the other. The agreement lists in detail the division responsible and the general service provided.
The City will provide LPS with the following:
• HR
• Payroll
• Data and Technology (IT)
• GIS
• Records management
• Financial
• Building maintenance
• Fleet management
LPS will provide the City with the following services:
• Support in Bylaw enforcement
• Communication dispatch support
• Court liaison support
• Event planning assistance
• Traffic and road analysis
• Emergency management
Each department will account for the goods and services they utilize; however, an administration fee is applied to the Lacombe Police Department for the City services. The administration fee allows unrestricted use of City services and does not require staff to track their time. Council acknowledged receipt of this 'Lacombe Police Services & City of Lacombe Service Level Agreement' report.
8. In Camera
8.3 Land (FOIP Section 16)
Council approved the offer to purchase the property located at 7114 52nd Street with the terms substantially as presented in camera for item 8.3 of the November 25th, 2024 Council Agenda.
*The next scheduled Council Meetings:
- Monday, December 9th, 2024 – Regular Council Meeting at 5:30 p.m. – City Hall
- Monday, December 16th, 2024 – Committee of the Whole Meeting at 5:30 p.m. – City Hall
- Monday, January 13th, 2024 – Regular Council Meeting at 5:30 p.m. – City Hall
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